How Open University Hired Remote Team with No Regrets: EdTech Case Study

Qubit Labs
Qubit Labs Team

EdTech Software Development Project: How Hire Remote Team with No Regrets

Figure out how our IT outstaffing company based in Ukraine helped Open College (UK) to develop and build a solid remote team of top software engineers and how this cooperation helped to achieve their goals successfully.

If practical, many tasks foster a long way past the underlying assumptions for their makers, which is often a test for the venture’s life if the legitimate ability needs to be added to the specialized group on time. It was valid for the Open College’s CORE task, sent off in 2011 and developing dramatically in recent years, requiring extra tech work and more representatives for rejuvenating it.

What is CORE?

Our client, CORE, was started by the Open University to connect all published scientific research in the UK’s open-access repositories into a single, all-in-one solution for academics, researchers, and business clients.

Given the accessibility of north of 11 million full-text papers and many more edited compositions accessible for clients for nothing, the undertaking’s makers confronted a gigantic responsibility of making their brainchild function as it ought to. Since the undertaking’s beginning, the CORE has previously considered the two people involved it for research purposes and business substances building local area administrations and new companies in light of information accessible in it.

When is the Right Time for Hiring Remote Team?

The number of people working remotely is rising every year, as well as the number of organizations that permit their representatives to work remotely. According to the third Third Annual Future Workforce Report, 73% of all departments will employ remote workers by 2028. 53% of businesses employ flexible workers. Generally, it is consultants, transitory laborers, or part-time representatives. But what about hiring an entirely remote team to work on your project? For the tech business, such experience has proactively become a good judgment.

Enlisting a dedicated team took a lot of work for the Open College. They experienced an extreme absence of engineering staff because the venture’s fame and asset participation rose rapidly. In the meantime, the CORE project team only had three internal developers. Just in January 2019, the venture’s site was gone to by more than 10 million clients, which turned into a responsibility unsurmountable for just three designers significantly under the state of understudies’ help.

At the point when they chose to enlist extra staff, they ran over the issue of high UK engineer rates, which was excessively expensive for a college financial plan. The Open College is near London, which implies that the paces of neighborhood engineers were at the degree of London — a lot to get qualified full-time staff to the group. Another obstacle was a university policy that allowed only UK residents to be hired, making it impossible to outsource work to former college students returning to their home country.

Why Choose a Remote Team Instead of Freelancers

The company decided to explore the possibility of hiring offshore developers to collaborate with a specialist from Argentina, and this collaboration turned out to be beneficial. However, they soon realized that the challenges of distance and time zone differences made coordination difficult when working with remote freelancers randomly. As a result, the company, known as CORE, strategically decided to build a remote team.

Dr. Petr Knoth, a Senior Research Fellow in Text and Data Mining at Open University, emphasized the importance of the team working together in one office from the project’s inception. This approach would foster effective communication, collaboration, knowledge sharing, and mutual growth.

The company considered different staffing locations to have a physical space for crucial project discussions and meetings. Ultimately, they chose Eastern Europe, specifically Ukraine, for several compelling reasons. The slight time difference, proximity, and affordable travel options made it attractive. The cultural and communication fit was also excellent, and the cost-benefit ratio was favorable. They found that skilled and experienced developers in Ukraine charged significantly less (5 to 10 times) than their counterparts in the UK with similar skill sets.

To streamline the hiring process, the company partnered with Qubit Labs, which provided complete control over the selection process. Qubit Labs presented CVs for client prescreening, managed all aspects of hiring and firing, and offered a suitable working space for the compiler team. This partnership ensured a smooth and efficient workflow for CORE’s remote team.

How to Build a Successful Communication with Your Team

Undoubtedly, working with a remote team offers both advantages and disadvantages. One of the most significant hurdles faced by the creators of the CORE project was establishing effective communication. They were concerned about the potential need for a collaborative and motivated environment among remote developers compared to an in-house team. However, they devised strategies to overcome this challenge.

To foster a sense of unity and motivation within the offshore development team, the company arranged frequent visits to the Ukrainian team. These visits allowed for personal interactions, sharing of values, and onboarding new team members in person, ensuring that everyone felt connected to the project’s mission.

Additionally, the CORE project ensured that remote developers had access to cutting-edge technology within the project. This enhanced their capabilities and reinforced their commitment to the work.

Moreover, the company employed various tools for effective multi-channel communication. Slack was used for task allocation and daily contact, while Bitbucket facilitated source management. Implementing Scrum methodology enabled daily stand-up meetings, adding structure and coherence to the collaboration between the in-house and remote teams. This cohesive approach played a pivotal role in driving the project forward.

By addressing the communication challenges head-on and employing efficient tools and methodologies, the CORE project was able to bridge the gap between in-house and remote teams, resulting in a successful and productive work environment.

Thanks for Reading!

If you have questions or want to set up a dedicated development, please message Qubit Labs. We will happily provide you with all the necessary information. Contact us or set up a free consultation call to discuss your project.

 

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